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3 Replies Last post: May 20, 2009 8:05 AM by tgradig  

DFW VMUG - Venue posted: May 19, 2009 1:59 PM

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tgradig
236 posts since
Sep 20, 2005

All,

We are growing out of the current venue that we house the DFW VMUG. This is a good thing. I am currently looking for a new place to house the VMUG. Any suggestions on a venue?

Please keep in mind the following:

1. Venue - Needs to be centrally located for all of Fort Worth and Dallas participants.

2. Room Size - I would say around 200

3. Food - The Cost of food has to be reasonable. $25-$30 a person is a big much in my opinion.

3. Price - The VMUG doesn't have or make money, We have to find sponsors for each event to cover the cost. During the tough times, some companies can't shell out $3000 to have it in Hotels...

We will take all considerations into account. I am open to all suggestions.

Thanks,

Tony Gradig

VMUG Leader

Re: DFW VMUG - Venue

1. May 19, 2009 7:59 PM in response to: tgradig
Click to view mcarroll's profile Novice
mcarroll
13 posts since
Nov 29, 2006

Tony,

Veeam would definitely be interested in sponsoring a portion of the next one. Also, at 200 people, it may be time to consider splitting into a Dallas and Fort Worth VMUG. Or Possibly an Arlington and Plano split to assist into a more manageable option.

Mark Carroll
Solution Architect
Veeam

Re: DFW VMUG - Venue

2. May 20, 2009 7:53 AM in response to: mcarroll
Click to view hallb's profile Lurker
hallb
1 posts since
May 20, 2009

Some thoughts,

I am new to the area and was looking forward to joining the new local VMUG. I am pretty disappointed that it does not have a venue large enough to support its constituents.

Sounds like the problem is a sponsorship issue to cover the costs of a larger venue? Do you currently have individuals in charge of venue/sponsorships already, or are you having to do it all yourself (hard when it starts getting really big for sure)?

Some options may be nominal paid registrations ($5 or so to weed out the mass amount of people who sign up but dont attend), less frequent but larger meetings, or splitting the group up geographically.


Re: DFW VMUG - Venue

3. May 20, 2009 8:05 AM in response to: hallb
Click to view tgradig's profile Hot Shot
tgradig
236 posts since
Sep 20, 2005
The largest group to date has been 100 people. We had 200 sign up. Not sure why the other 100 didn't show up, but I am trying to plan for future growth. If the numbers stay the same, I will keep it at Texas Health in Arlington. If I have to move to a large venue, I'm sure everyone doesn't want to see the same vendor with deep pockets at every meeting. I am looking at other things as well; More sponsors, Platinum, Gold, Silver etc to setup booths at the meetings and that would help offset the cost of having it at a hotel or large venue.

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